Academic Personnel Office

On this page, you will find resources on various checklists, forms, systems, and a quick link to policies and documents related to academic personnel. For more questions or more information, please email academicpersonnel@ucr.edu.

• Advancement and Promotion
  • AUL Call (October 5, 2021) (pdf)
  • Librarian Call (October 5, 2021) (pdf)
• Benefits and Privileges

  Work in progress

• Checklists and Forms
  • Continuing Appointees:
    • Merit Review Timeline for Continuing Appointees (revised, October 2019) (pdf)
  • Excellence Reviews: For eligible lecturers prior to achieving continuing status:​​​​​​​
    • Excellence Review Timeline (revised, October 2019) (pdf)
• Compensation
  • APO Spring Letter on Academic Merits, Promotions, and Other Salary Related Items 2017-2018AY (04/24/2018) (pdf)
  • APO Spring Letter On Academic Merits, Promotions, and Other Salary Related Items – 2017-2018 AY (rev 06/21/2018) (pdf)
  • APO Spring Letter on Academic Merits, Promotions, and Other Salary Related Items – 2017-2018AY (04/24/2018) (pdf)
  • APO Spring Letter on Academic Merits, Promotions, and Other Salary Related Items – 2019 (05/16/2019) (pdf)
  • APO Spring Letter on Academic Merits, Promotions, and Other Salary Related Items – 2020 (05/08/2020) (pdf)
  • APO Spring Letter on Academic Merits, Promotions, and Other Salary Related Items – 2021 (05/19/2021) (pdf)
  • APO Spring Letter on Academic Merits, Promotions, and Other Salary Related Items – 2022 (05/09/2022) (pdf)
  • APO Spring Letter on Academic Merits, Promotions, and Other Salary Related Items - 2023 (05/02/2023) (pdf)
  • APO Spring Letter on Academic Merits, Promotions, and Other Salary Related Items - 2024 (05/17/2024) (pdf)
  • BYA DOS Codes Academic Personnel Activities
  • DOL Overtime (pdf)
  • UCR DoL 2018 FLSA Change Notification and FAQ’s (06/20/2018) (pdf)
  • 2024-2025AY Annual Call for Administrative Appointments (03/07/2024) (pdf)
  • 2024-2025AY Department Chair Appointment and Review Procedures (02/02/2024) (pdf)
  • 2023-2024 UCR Academic Salary Plan Vice Provost Jeske Memo (pdf)
  • 2022-2023 UCR Academic Salary Plan Vice Provost Jeske Memo (pdf)
  • 2021-2022 UCR Academic Salary Plan Vice Provost Jeske Memo (pdf)
  • 2020-2021 UCR Academic Salary Plan Vice Provost Jeske Memo (pdf)
  • 2019-2020 Faculty and Non-Represented Academic General Salary Increase (pdf)
  • 2018-2019 Faculty and Non-Represented Academic General Salary Increase (pdf)   
  • 2017-2018 Faculty and Non-Represented Academics General Salary Increase (pdf)
  • 2016-2017 Faculty and Non-Represented Academics General Salary Increase (pdf)
  • 2015-2016 Faculty and Non-Represented Academics General Salary Increase (pdf)
  • 2014-2015 Faculty and Non-Represented Academics General Salary Increase (pdf)
  • 2013-2014 Faculty and Non-Represented Academics General Salary Increase (pdf)
  • 2011-2012 Academic Salary Increase Program (pdf)
  • FAQs-Misconduct Disclosure Requirements for Proposed Hires Under CA SB 791 and AB 810 (link)
  • FAQs: Misconduct Disclosure Requirements for Proposed Hires Under California SB 791 and AB 810 revised 2.25.25 (link)
  • FAQs Payroll Transition for New Overtime-Eligible Employees (06/11/2024) (pdf)
  • Full Time Faculty Administrators - Policy Change for Funding (effective 08/24/18) (pdf)
  • Furlough and Salary Reduction Plan
  • Guidelines for Department Chair Compensation Package (01/22/2021) (pdf)
  • Guiding Principles for UCR Chair/Associate Dean Compensation (01/22/2021) (pdf)
  • Vice Provost Ameae Walker NSTP Memo (March 2018) (pdf)
  • Vice Provost Ameae Walker NSTP Memo (March 2020) (pdf)
  • VPAP Memo - 2021 NSTP (03/01/21) (pdf)
  • VPAP Memo - 2022 NSTP (03/07/22) (pdf)
  • VPAP Memo - 2023 NSTP (03/08/23) (pdf)
  • Misconduct and Background Check Guidelines (link)
  • Misconduct and Background Check Guidelines revised 2.25.25 (link)
  • NIH Salary Cap Guidelines 2018 (04/26/2018) (pdf)
  • NIH Salary Cap Guidelines 2019 (02/22/2019) (pdf)
  • NIH Salary Cap Guidelines 2019 (05/13/19) (pdf)
  • NIH Salary Cap Guidelines 2020 (02/09/20) (pdf)
  • NIH Salary Cap Guidelines 2021 (03/09/21) (pdf)
  • NIH Salary Cap Guidelines 2022 (02/14/22) (pdf)
  • NIH Salary Cap Guidelines 2023 (01/20/2023) (pdf)
  • NIH Salary Cap Guidelines 2024 (02/01/2024) (pdf)
  • NSTP Implementation Procedures (March 2018) (pdf)
  • NSTP Implementation Procedures (March 2020) (pdf)
  • NSTP Implementation Procedures (03/01/21) (pdf)
  • NSTP Implementation Procedures (03/07/22) (pdf)
  • NSTP Implementation Procedures (03/08/23) (pdf)
  • NSTP Submission Instructions (April 2018) (pdf)
  • NSTP Submission Instructions (March 2020) (pdf)
  • NSTP Submission Instructions (03/01/21) (pdf)
  • NSTP Submission Instructions (03/07/22) (pdf)
  • NSTP Submission Instructions (03/08/23) (pdf)
  • NFA 844 Weekly Part Time Thresholds (07/01/2024) (xlsx)
  • NFA 1128 Weekly Part Time Thresholds (01/01/2024) (xlsx)
  • Reclassification of Non-Exempt Academic Appointees Below the DOL Salary Threshold (06/07/2024) (pdf)
  • Service Period vs. Pay Period VPAP Memo (11/12/2019) (pdf)
  • Service Period vs. Pay Period VPAP Memo (02/06/2020) (pdf)
  • Summer Salary Earn Code Mapping (06/18/2018) (pdf)
  • Summer Salary Guidelines 2018 (05/09/2018) (pdf)
  • Summer Salary Guidelines 2019 (05/07/2019) (pdf)
  • Summer Salary Guidelines 2021 (05/03/2021) (pdf)
  • Summer Salary Guidelines 2022 (05/09/2022) (pdf)
  • Summer Salary Guidelines 2023 (05/02/2023) (pdf)
  • Summer Salary Guidelines (dated 04/29/24) (pdf)
  • Time and Attendance System (TARS) (pdf)
  • UCR FOM AP Summer Salary Insert 2018 (05/09/2018) (pdf)
  • UCR NSTP Requestor Form (March 2018) (pdf)
  • UCR NSTP Fund Manager Form (April 2018) (pdf)
  • UCR NSTP Dean/Chair Form (March 2018) (pdf)
  • UCR Tutor Salary Rates (10/1/21) (pdf)
  • UCR Tutor Salary Rates (10/01/20) (pdf)
  • UCR Tutor Salary Rates (10/01/2019) (pdf)
  • UCR Tutor Salary Rates (10/01/2018) (pdf)
  • UCR Tutor Salary Rates (04/01/2023) (pdf)
  • UCR Tutor Salary Rates (10/01/2023) (pdf)
• Conflict Of Commitment

  Work in progress

• COVID-19
  • Resources and information on COVID-19 are available here.
• New Faculty Orientation

  2013-2014

  • Date: September 20, 2013
  • Location: HUB North 302
  • Agenda
  • Presentations:
    • Vice Provost for Academic Personnel – David F. Bocian
    • Computing and Communications– Larry McGrath
    • Associate Vice Provost for Faculty Success, Equity, and Diversity – Mary Gauvain
    • Vice Provost for Undergraduate Education – Steven Brint
    • Vice Chancellor for Research and Economic Development – Michael Pazzani
    • Health Care Facilitator, Human Resources – Mary Johnson
    • Faculty and Staff Wellness Coordinator – Julie Chobdee
    • Child Development Center - Executive Director Jeanette Bradeen
  • Resources:
    • Campus Map
    • Living the Promise Report - Research Impacts
    • UCR Organization Chart August 20, 2013
    • Web Resources

  2012-2013

  • Date: September 19, 2012
  • Agenda
  • Presentations
    • Vice Provost for Academic Personnel – David F. Bocian
    • Diversity, Excellence, and Equity – Gladys Brown
    • Academic Senate – Jose Wudka
    • Vice Provost for Undergraduate Education – Steven Brint
    • Vice Chancellor for Research and Economic Development – Michael Pazzani
    • Health Care Facilitator, Human Resources – Mary Johnson
    • Faculty and Staff Wellness Coordinator – Julie Chobdee
  • Resources
    • Campus Map
    • Health Benefits Guide
    • Living the Promise Report - 2012 Research Impacts
    • Medical Benefits Summary
    • Retirement Benefits Guide
    • UC Riverside Organization Chart July 1, 2012
    • Undergraduate Research Opportunities
    • Web Resources
    • Contact Information for Faculty Technology Services 2012-2013
    • Live Fit, Live Well
    • Walking Fit

  2011-2012

  • Date: September 21, 2011
  • Agenda
  • Presentations
    • Academic Senate and CAP Presentation - Mary Gauvain
    • Benefits - Mary Johnson
    • Diversity, Excellence and Equity - Yolanda Moses
    • Office of Research - Charles Louis
    • Vice Provost for Academic Personnel - David Bocian
    • Vice Provost for Undergraduate Education - Steven Brint
    • Wellness Program - Julie Chobdee
  • Resources
    • Campus Map
    • Web Resources
    • Living the Promise Report - 2011 Research Impacts
    • UC Rverside Organization Chart Oct 1, 2010
    • UC Office of the President Organization Chart July 2011

  2009-2010

  • September 18, 2009
  • Agenda
  • Resources
    • Vice Provost for Academic Personnel - David Bocian
    • Associate Vice Provost for Faculty Equity & Diversity - Marlene Zuk
    • Health Care Facilitator - Mary Johnson
    • Vice Provost for Undergraduate Education - David Fairris
    • Associate to the Vice Chancellor for Research - Richard Luben
    • UCR Campus Org Chart VCA
    • Web Resources

  2008-2009

  • Date: September 19, 2008
  • Agenda
  • Resources
    • New Faculty Orientation Invitation
    • Chair of the Academic Senate - Anthony Norman
    • Vice Provost for Academic Personnel - Elizabeth Lord
    • Associate Vice Provost for Faculty Equity & Diversity - Marlene Zuk
    • Vice Provost for Undergraduate Education - David Fairris
    • Associate to the Vice Chancellor for Research - Richard Luben

  2007-2008

  • Date: September 21, 2007
  • 2007 New Faculty Group Photo
  • Agenda

  • Presentations
    • Elizabeth Lord -
      Vice Provost for Academic
      Personnel
    • Thomas Cogswell -
      Chair Academic Senate
    • Dallas Rabenstein -
      Dean, Graduate Division
    • Charles Louis -
      Vice Chancellor for Research
    • James Sandoval -
      Vice Chancellor
      Student Affairs
    • David Fairris -
      Vice Provost for
      Undergraduate Education
  • Additional Resources:
    • 111 Facts
    • UCR Facts and Impacts
    • Career Partners Program
    • Office of the Ombudsman
  • 2007 New Faculty Orientation Event Photos [1][2][4][5][6][7][8][9][10][11][12]

  2006-2007

  • Date: September 22, 2006
  • Agenda
  • Resources
    • UCR Advancement and Promotion @UCR
    • 2006 New Faculty Photo
• New Department Chair Orientation

  2013-2014

  Academic Year	Date/ Location	Resources
  2013-2014	Wednesday, October 09, 2013 8:30 AM - 12:00 PM Highlander Union Building (HUB) 302	Event: New Department Chair Orientation Resources: Agenda

  2012-2013

  Academic Year	Date/Location	Resources
  2012-2013	October 12, 2012	Agenda Mike Lane, UCR Police Department - Safety Preparation and Emergency Planning Samuel Vickery, Pd.D. - Employee Assistance Program for Professional Resources Matthew Hull, Associate Vice Chancellor, Resource Planning and Budget - Budget Orientation Andrew Larratt-Smith, JD, MDR - Office of the Ombudsperson

  2010-2011

  Academic Year	Date/Location	Resources
  2010-2011	September 20, 2010	Agenda

  2009-2010

  Academic Year	Date/Location	Resources
  2009-2010	September 23, 2009	Agenda

  2008-2009

  Academic Year	Date/Location	Resources
  2008-2009	September 17, 2008	Agenda

  2007-2008

  Academic Year	Date/Location	Resources
  2007-2008	September 19, 2007	Agenda Academic Planning Budget Presentation Academic Senate Handout Organization Chart Staff Demographics For Academic Units Governmental & Community Relations and Technology Collaboration Governmental and Community Relations A guide to working with news reporters UCR Advancement and Promotion Faculty/Staff Assistance Program Additional Resources UCR Facts and Impacts Career Partners Program Office of the Ombudsman Overview of UC Benefitsfor Tenure-Track (Ladder-Rank) Faculty

• Department Chair Forums

  2013-2014

  Academic Year	Date/ Location	Resources
  2013-2014	October 9, 2013 8:30 AM - 12:00 PM HUB North 302	Event: Fall Department Chair Forum Agenda David F. Bocian, Vice Provost for Academic Personnel – Summary of Changes/Clarifications to the CALL 13-14AY Andrew Larratt-Smith, JD, MDR – Introduction to the Office of the Ombudsperson Antonette Toney, Technology and Data Manager for Academic Personnel – AP Recruit and UC Recruit Updates

   

  2012-2013

  Academic Year	Date/ Location	Resources
  2012-2013	October 12, 2012	Event: Fall Department Chair Forum Agenda David F. Bocian, Vice Provost for Academic Personnel – Summary of Changes/Clarifications to the CALL 12-13AY The CALL Summary of Changes for 2012-2013AY Katina Napper, Assistant Vice Provost for Academic Personnel – Academic Personnel (AP) Policy Updates and Announcements

   

  2010-2011

  Academic Year	Date/ Location	Resources
  2010-2011	October 8, 2010	Event: Fall Department Chair Forum Agenda Major Changes to the CALL/APO Announcements - David Bocian & Katina Napper Postdocs Contract Highlights - Jadie Lee Time: 1:00 - 2:45pm Location: Engineering II - Rooms 205-206

   

  2009-2010

  Academic Year	Date/Location	Resources
  2009-2010	October 23, 2009	Event: Fall Department Chair Forum Agenda The CALL 09-10 Summary of Major Changes, David Bocian – Presentation The CALL 09-10 Summary of Major Changes Handout The CALL 09-10 Summary of Corrections Handout Academic Personnel Policy Updates, Antonette Toney - Presentation. Faculty Diversity in Challenging Times, Marlene Zuk – Presentation Cover Your Academic (CYA) Career, Debbie Artis – Presentation Time: 8:00 - 11:00am Location: UNEX - conf room D&E

  2008-2009

  Academic Year	Date/Location	Resources
  2008-2009	Thursday, February 12, 2009	Agenda Powerpoint Presentation File Status Report Draft Implementation Plan for the 7 Recommendations of the Joint Senate/Admin Task Force Report on Department Chairs (2008)
  2008-2009	Thursday, October 30, 2008	Agenda Fall Quarter Presentation 2008 Faculty Diversity Latest News 2008 UCR Family Accommodation Brochure Division of Diversity Brochure 220 Procedural Guidelines Corrections to The Call APM Updates Interactive Process Draft Adjunct Professor Teaching Requirements

  2007-2008

  Academic Year	Date/Location	Resources
  2007-2008	Thursday, May 21, 2008	Agenda Spring Chair forum PowerPoint Presentation Faculty Diversity News Summary of Changes to the Call 08-09
  2007-2008	Thursday, February 20, 2008	Agenda 2008 Winter Forum Slides Academic Year Salary Scale Fiscal Year Salary Scale Academic Year Bus/Eng/Econ Salary Scale Fiscal Year Bus/Eng/Econ Salary Scale Implementation Guideline - Delegated Appointment For Assist. Prof
  2007-2008	Thursday, October 24, 2007	Agenda UCR Chancellor's Postdoctoral Felowship Leading Through Diversity Topic Request The role of Academic Planning in Institutionalizing a Value of Diversity Hiring Trees (Dr. Carde)

  2006-2007

  Academic Year	Date/Location	Resources
  2006-2007	Thursday, May 25, 2007	Agenda Presentation The Call (Draft)
  2006-2007	Thursday, February 22, 2007	Agenda
  2006-2007	Thursday, October 20, 2006	Agenda

• Leave of Absence

  Work in progress

• Recruitment and Appointment

  AP Recruit

  • AP Recruit Compliance Report
  • Deselection Codes
  • Search Plan Review and Notification Process (October 10, 2014)
  • Search Plan and Search Reports Data Fields for Recruit Analysts (September 2014)
  • UCR Workaround for entering paper approved RP's into APRecruit
  • UCR Workarounds for AP Recruit (February 2015)

  Recall Apppointments

  • Guidelines
• Systems

  UC OATS

  PRE-DEPLOYMENT TRAINING SESSIONS

  UCLA and APO provided training sessions to faculty and staff on March 25, 2020 and March 26, 2020.  Below are the links to the webinar sessions.

  APM 025 Webinars

  • 025 Faculty Webinar
  • 025 Approver & Reviewer Webinar
  • 025 Slide Deck

  APM 671 Webinars

  • 671 Faculty Webinar
  • 671 Approver & Reviewer Webinar
  • 671 Slide Deck

  POST-DEPLOYMENT TRAINING SESSIONS

  UCLA and APO will provide additional webinars and "remote office hour sessions" (wherein users can drop in to ask questions). These will be scheduled during the fall quarter.  For questions or assistance, please send an email to oats@ucr.edu. For policy questions, please send an email to apomail@ucr.edu.

• eFilePlus
  • How to Process a Deferral (pdf)
• Other
  • UAW Strike Updates (link)
  • Vice Provost Ameae Walker Retirement