Academic Personnel Office

Below is a list of general policies that apply to Non-Senate, Non-Represented Academic Employees:

• Non-Senate CALL (April 2019) (pdf) [NOTE: UNDER REVISION FOR CONTRACT COMPLIANCE FOR RA UNIT]
• Non-Senate - Complaints, Concerns, and Grievances (Guidance) (pdf)
• Non-Senate APM 140 Grievance Procedures (Local Policy) (pdf)
• Non-Senate APM 140 Grievance Procedures (Appendix C – Grievance Form) (word)
• Non-Senate Academic Titles - Performance Management, Corrective Action, and Dismissal (PMCAD) Policy (link)

• Additional policies can be found at: https://academicpersonnel.ucr.edu/policies

Academic Researcher titles include employees in the Professional Researcher Series, Project Scientist Series, and Specialist series. The Academic Researchers Unit (ARU) is represented by the UAW and covered under the RA contract. Visiting, Supervisory, Academic Year, and WOS researcher roles are non-represented. See the Non-Senate CALL for local procedures around both represented and non-represented titles.

• RA Bargaining Unit Contract (link)
• Non-Senate CALL 18-19AY (April 2019) (pdf) [NOTE: UNDER REVISION FOR CONTRACT COMPLIANCE]
• Deferral Request Form (Non-Senate Series) (docx)
• For official document templates for both represented and non-represented Academic Researchers, please email academicpersonnel@ucr.edu.

Academic Student Employees (ASEs) titles include Teaching Assistant (TA), Reader, Tutor, and Associate In.  Graduate Division is responsible for the development and implementation of policies and procedures around these titles, in coordination with the Academic Personnel Office.  ASE titles are represented by the UAW and are subject to the BX Contract.

• BX Bargaining Unit Contract (link) (TA, Reader, Tutor, Associate In)
• Graduate Division - Graduate Student Employee Manual (link)
• Graduate Division Website Links:
  • General ASE Employment Information (link)
  • Graduate Student Academic Employment - Regulations and Procedures (link)
  • Graduate Student Academic Employment - Titles, Salary, and Eligibility (link)
  • Graduate Student Employment - Resources and Policies (link)

Graduate Student Researchers are graduate student employees who perform research related to the student's degree program in an academic department or research unit under the direction of a faculty member or authorized Principal Investigator.  Graduate Division is responsible for the development and implementation of policies and procedures around these titles, in coordination with the Academic Personnel Office.

• Graduate Division - Graduate Student Employee Manual (link)
• Graduate Division Website Links
  • General GSR Employment Information (link)
  • Graduate Student Academic Employment - Regulations and Procedures (link)
  • Graduate Student Academic Employment - Titles, Salary, and Eligibility (link)
  • Graduate Student Employment - Resources and Policies (link)

Lecturer Orientation:  For information on the Unit 18 Lecturer Orientation, please contact Nicholas Weston-Dawkes, Director of Academic Personnel Policy and Employee Relations at 951-827-2935 or at nicholas.weston-dawkes@ucr.edu.

• IX Bargaining Unit Contract (link)
• Class Visitation Report (link)
• Lecturer Merit and Reviews Forms (link)
• Unit 18 Access to Record (pdf)
• Unit 18 Professional Development Fund (link)
• Mentor Meeting Form (pdf)

Librarian titles, including the ranks of Assistant, Associate, and full Librarians are represented by the UC-AFT and covered under the LX contract. Supervisory Librarian employees are non-represented and covered under APM 360 and APM 365.

• LX Bargaining Unit Contract (link)
• Librarian Academic Appointments and Reviews (Represented and Non-Represented (link)
• APM 360 – Librarian Series (link)
• APM 365 – Associate University Librarian and Assistant University Librarian (AULs) (link)

• Postdoctoral Scholars conduct research under the general oversight of a faculty mentor in preparation for a career position in academe, industry, government, or the nonprofit sector.  Graduate Division is responsible for the development and implementation of policies and procedures around these titles, in coordination with the Academic Personnel Office.

• PX Bargaining Unit Contract (link)
• Postdoctoral Scholar Appointment Forms (link)
• Graduate Division Website for Postdocs (link)
• President's Postdoctoral Fellows and UCR's Chancellor's Postdoctoral Fellows (link)

The School of Medicine Academic Affairs maintains local procedures in the school for Non-Senate Faculty titles, such as Health Sciences Clinical Professor Series.

• School of Medicine Academic Affairs (Local Procedures) (link)
• APM 278 – Health Sciences Clinical Professor Series (link)
• APM 279 – Volunteer Clinical Professor Series (link)
• Appraisals Checklist (Non-Senate Health Sciences Assistant Clinical Professor Series) (pdf)

Other Non-Senate Academics, such as the Adjunct Professor Series, Academic Coordinators, and Academic Administrators are covered under APM and local procedures, such as the Non-Senate CALL.

• Non-Senate CALL (April 2019) (pdf)
• Academic Coordinator Criteria Form (Optional Tool) (pdf)