The Academic Personnel Office provides guidance and resources to support faculty and academic appointees through the merit and promotion review process at UC Riverside. This section focuses on advancement and promotion, including policies, procedures, timelines, and supporting materials to help prepare and review academic personnel files.

For official requirements and detailed procedures, refer to the current CALL. For questions or assistance, please contact us at academicpersonnel@ucr.edu

• Checklists
  • 220 Process Checklist (pdf)
  • Checklist for Action Types:
    • Appraisal (pdf)
    • Career Review (tenured faculty only) (pdf)
    • Merit (pdf)
    • Promotions/Advancements (pdf)
    • Quinquennial (pdf)
    • Reappointment (pdf)
  • Checklist for Review Files (pdf)
  • Department Chair Checklist (pdf)
  • Faculty Member File Preparation Checklist (pdf)
• Department Materials
  • Biography Form (pdf, word)
  • Candidate's Response to Department Letter (pdf)
  • Candidate's Statement for Conflict of Commitment Report  (pdf)
  • Departmental Recommendation:
    • For Merit/Promotion/Advancement/Career Review (pdf, word)
    • For Quinquennial (pdf, word)
    • For Reappointment/Appraisal (pdf, word)
    • Department Letter Narrative (pdf, word)
  • Faculty Member File Preparation Checklist (pdf)
  • Grant Activity  (pdf)
  • Request for Access to Records (pdf)
  • Request for Access to Records by Third Party (pdf)
  • Teaching Information Form (pdf)
  • Supplemental Teaching Information Form (pdf)
• Extramural Letters
  • Extramural Solicitation Letters:
    • Model A - Appointment or Promotion to Associate Professor (pdf, word)
    • Model B - Appointment or Promotion to Full Professor (pdf, word)
    • Model C - Advancement to Professor VI (pdf, word)
    • Model D - Advancement to Professor Above Scale (pdf, word)
    • Model F - Response to Unsolicited Letters w/Restrictions (pdf, word)
    • Model G - Career Review (pdf, word)
    • Model H - SOM Promotion to Assistant Professor in Residence (pdf, word)
    • Model I - SOM Promotion to Assistant or Associate Clinical X Professor (pdf, word)
    • Model J - SOM Full Clinical X Professor Review (pdf, word)
    • Model K - Appointment or Promotion to Associate Professor of Teaching (formerly LSOE) (pdf, word)
    • Model L - Appointment or Promotion to Full Professor of Teaching (pdf, word)
    • UC Confidentiality Policy (pdf, word)
• Safeguards
  • Statement of Procedural Safeguards (Part 1) (pdf)
  • Statement of Procedural Safeguards (Part 2) (pdf)
• Systemwide Policy and Guidelines
  • Academic Personnel Records/Maintenance of, Access to, and Opportunity to Request Amendment of
  • Appointment and Advancement
  • Appointment and Promotion - General APM-200
  • Limitation on Total Period of Service with Certain Academic Titles APM-133
  • Review and Appraisal Committees APM-210
• Local Policy and Guidelines
  • UC Achievement Relative to Opportunity (ARO)
    • Letter from Vice Provost Doug Haynes
    • Final Report of the ARO Principles Working Group