• The Academic Personnel Manual (APM) is the foundational authority for all academic appointments at the University of California. It establishes the minimum standards for recruitment, appointment, and advancement to ensure consistency across all ten campuses.
• Collective Bargaining Agreements are the contracts between the University of California and the unions representing various employee groups.
• UC Whistleblower Policies provide a mechanism for reporting suspected improper governmental activities and protection against retaliation if needed.

Systemwide Academic Personnel Guidance

• DEI Statements in Academic Recruitments
• California Pay Transparency and Applicant Inquiry Restrictions for Academic Recruitments
• Academic Personnel Policy Section II Appointment and Promotion
• Academic Personnel Policy Section III Recruitment

Academic Misconduct Disclosure Requirements (SB 791 & AB 810)

Effective January 1, 2025
To ensure a safe and professional environment, all new academic candidate hires must complete a misconduct background check survey through Truescreen, which is the vendor that administers this process for the campus. This process confirms whether an applicant has a history of substantiated misconduct (proven violations) at any previous institution.

Quick Facts

• Who it affects: All new academic recruitments and hires across all colleges and schools.
• What it checks: Proven professional misconduct only; this is not a criminal background check.
• Requirement: These mandatory steps must be finished before a hire is officially finalized.

Resources & Inquiries

• VPAP Memos: SB 791 and AB 810 dated 12/20/24 and 5/14/25
• Guidelines & FAQs: For detailed procedures and answers to common questions, please visit our Misconduct and Background Check Guidelines revised 11/17/25 and FAQs Misconduct Disclosure Requirements for Proposed Hires Under California SB 791 and AB 810 revised 10/24/25
• Additional Resources:
  • APO Campus Info Q&A Session for Academic Hires Misconduct Disclosure and Background Check Slides
  • Q&A Misconduct Disclosure Background Check Session
• External Verifications: If you are an external employer seeking a misconduct check for a current or former UCR academic employee, please contact:
  • Email: academicpersonnel@ucr.edu

A faculty member (as defined in APM - 110-4(15), who is appointed to assume administrative responsibility in addition to, in partial or in whole replacement of, their faculty responsibilities is considered a Faculty Administrator. A Faculty Administrator shall hold a concurrent University faculty appointment.

Information related to Administrative Appointments is listed below.  For more questions or information, send an email to the Academic Personnel Office.

Campus Local Policy/Procedures

• 2026-2027AY Annual Call for Administrative Appointments-VPAP Memo (03/19/2026) (pdf)
• Department Chair Appointment and Review Procedures (04/04/2025) (pdf)
• APO Standard Procedures for Dean's Level Administrative Appointments (02/02/2024) (pdf)
• Divisional and Associate Dean Review Criteria Suggestions (03/19/2026) (pdf)
• Procedure for Appointment of Associate/Divisional Deans (revised July 2024) (pdf)
• UCOP Faculty Administrators Policy FAQs (02/02/2021) (pdf)
• 2026-2027 Faculty Administrator Recommendations Template (link)

Compensation

• Policy Change for Funding Full-Time Faculty Administrators (effective 07/01/2021) (pdf)
• VPAP Memo Dated 12-14-10 regarding Compensation changes for 100% Faculty Administrators (APM 246) (pdf)
• VPAP Memo Dated 8-16-10 regarding Compensation changes for Faculty Administrators covered under APM 241 and 246 (pdf)
• 100% Faculty Administrators and Underlying Professorial Appointments (pdf)

APM References

• APM -110-4(15) - Faculty Member Definition (pdf)
• APM 241 - Faculty Administrators (Positions less than 100%) (pdf)
• APM 245 - Department Chairs (pdf)
• APM 246 - Faculty Administrators (100% time) (pdf)
• APM 600 - Salary Administration (pdf)
• APM 633 - Stipends/Academic Appointments (pdf)

Listings

• 2025-2026 Deans, Chairs and Directors List (pdf)
• 2025-2026 Department Chair Listing (pdf)

Academic Personnel Office Contact

• Sonia Kalogonis - x2-2934

The University may recall to active service, on a year-to-year basis, academic appointees who have retired, provided such appointments are not in conflict with the terms of the University of California Retirement Plan (UCRP) and/or University policy. Retirees cannot simultaneously receive retirement payments from UCRP and earn additional service credit from UCRP. As part of the employment process, it is necessary:

• To follow the Guidelines for Recall of Academic Appointees.
• To ensure that retirees are not recalled at greater than 43% time. All requests for appointments at greater than 43% must be forwarded to the EVC via the Vice Provost for Academic Personnel for approval, in advance of anticipated appointments.(See APM 205)

Additional documents related to the hiring of UC retirees are available below:

• APM 205- Recall of Academic Appointees
• Pre-Retirement Recall Agreement - Short Version
• Pre-Retirement Recall Agreement - Long Version
• Recall Appointment Form
• Returning to UC Employment After Retirement Fact Sheet
• UCRP Reemployed Retiree Notification Form UCRP UBEN 1039