Academic Personnel Office

We listened and, with the help of enthusiastic faculty and staff on the committee, have made changes to eFile! The new and improved eFilePlus is simpler and less time-consuming to use and can be viewed on mobile devices. eFilePlus will also allow us to continue to add more user-friendly items as we move forward (we could not do it all for initial roll out).

Important: As of July 21, 2018, all faculty must use the new eFilePlus system.

Here is important information regarding the phased rollout of this new system.

Phase 1: In May, data for all faculty not under review during the AY17-18 cycle were migrated to eFilePlus. All eFile data was transferred from the current eFile system to the new eFilePlus system. The new eFilePlus system will support data entry during this phase and so is being deployed in time for updates and letter requests that occur before the summer in some disciplines.

Phase 2: In June/July, faculty who completed a review during the AY17-18 cycle were migrated to eFilePlus. The new eFilePlus system will support data entry for these faculty during this phase as well.

Phase 3: Support for reviews (includes Snapshots and Routing) available in September 2018.

For future enhancements, we will be providing more information on important dates and deployment efforts. Stay tuned and watch for important announcements.

For questions or more information, please send an email to efilesupport@ucr.edu.

The Academic Personnel eFile system or eFile has been in operation for 12 years. It began in 2006 with a Steering Committee and a Working Group to develop specifications and requirements for a system that support an online and secure management of the academic review process for all UCR faculty. 

In June 2017, plans were initiated to update the eFile system. This is primarily in response to enhancement requests that far exceed the current technical architecture and requests to make the system more flexible and easier to use.

The Academic Personnel Office and Information Technology Solutions have been working on the project since Fall with the goal of providing a better and more robust system with enhanced user experience and advanced features.

Notable enhancements to the new system include:

• a user- friendly interface
• a mobile-friendly system
• a new system architecture that supports faster rollout of new features
• a new system that support more flexibility, configurability and integrations
• better functionality
• better integration

We want to acknowledge the eFilePlus sub-committee comprised of faculty and staff members who provided disciplinary expertise to this effort.

Wendy Alvarez, Analyst, CNAS
Kenneth Barish, Professor of Physics and Astronomy
Laurie Bollinger, Academic Personnel Director, CNAS
Terri Buchanan, Analyst, SOM
Paulo Chagas, Professor, Department of Music
Cecilia Gonzalez, Academic Personnel Director, BCOE
Sherry Gonzalez, Analyst, SOM
Janet Harshman, Analyst, GSOE
Michael Haeberle, Analyst CHASS
Jami Holland, Interim Academic Personnel Director, SOM
Ana Kafie, Academic Personnel Assistant Director, SoBA
Wydette Morales, Analyst, SOM
Genie Mulari, Analyst, Academic Senate Office
Walid Najjar, Professor, Department of Computer Sciences and Engineering
Veronica Quesada, Analyst, Academic Senate Office
Beth Reynolds, Academic Personnel Assistant Director, CHASS
Richard Redak, Professor of Entomology
Cynde Sanchez, Academic Personnel Assistant Director, CHASS
Jasmine Salas, Academic Personnel and Human Resources Manager, SPP
Nordene Smith-Hayles, Analyst, Academic Personnel Office
Kirill Tomoff, Professor Department of History
Veronica Valenzuela, Analyst, University Writing Program
Andrew Winer, Professor of Creative Writing
Gabriela Zepeda, Analyst, Academic Personnel Office