Academic Personnel Office

Fostering Academic Success

Gaining Access

General Considerations

UC Recruit contains sensitive and confidential data elements. As a result, access to UC Recruit is limited to those individuals who are directly involved in the academic recruitment process and who require access to recruitment data. Additionally, those individuals with access to UC Recruit must clearly understand that they are accountable for ensuring the security and privacy of this data when viewing, retrieving, and exporting information within the UC Recruit system.

UC Riverside Faculty and Staff Administrators who access UC Recruit must have a UCR NetID. Users login to UC Recruit using their UCR NetID and password. A user must also have an assigned role.

For more information on UCR NetID, click here. For procedures on requesting affiliate accounts, click here.

For question or assistance regarding UC Recruit roles, please contact your College/School/Unit Recruit Analyst (https://academicpersonnel.ucr.edu/aprecruit-contacts.html) or the UC Recruit support team at aprecruit@ucr.edu.
  • Search Committee Training and UC Recruit Information

    Search Committee Members

    UC Recruit System training is STRONGLY RECOMMENDED for all search committee members. Please click on the links below for training resources. For more information contact your organization’s UC Recruit Subject Matter Expert (SME).

    • UC Recruit System –  this provides general information on the UC Recruit system as well as UCR recruitment guidelines (link)
    •  Search Committee Reference Guide (link)

    Staff Members

    UC Recruit System training is REQUIRED for staff members who use UC Recruit. This training is required for staff members who have not taken the training previously. This is a one-time requirement. For more information contact your organization’s UC Recruit Subject Matter Expert (SME).

    For training resources, please click on this (link).

  • Access for External Reviewers

    When external (non-UCR) reviewers are a part of a search committee, the process below must be followed before giving them access to UC Recruit.

    1. Please be informed that Search Committee Members are required to complete training (see https://academicpersonnel.ucr.edu/sites/g/files/rcwecm1261/files/2018-11/search_committee_training.pdf) prior to gaining access to the UC Recruit System. This requirement applies ONLY to Search Committee Members that are listed on the Recruitment Plan including those that are External Reviewers.
    2. All UC Riverside Faculty, Staff, Student and External Search Committee Reviewers must have a UCR NetID to access UC Recruit.
    3. If there is an external reviewer on your search committee, you will need to request an affiliate account and UCRNetID for the external reviewer via ITS. The instructions may be accessed via the link below.
      • How To Extend Affiliate Exception
      • Turnaround time for creation of the UCR NetID is approximately 48 to 72 hours.
      • Once the NetID is created, the NetID will be available in UC Recruit the next business day after 9:00am.
      • If you encounter any issues locating the NetID in UC Recruit, please email aprecruit@ucr.edu.
  • Operating Systems & Browsers

    UC Recruit supports the latest browsers for all modern operating systems. We recommend that users stay as up-to-date as possible, not just to ensure compatibility with UC Recruit, but maintain a secure computing environment.

    • Operating systems: Microsoft Windows (XP, Vista, 7, 8) and Apple Mac OS X 10.6+ (Leopard, Snow Leopard, Lion, Mountain Lion)
    • Browsers: Google Chrome
    • Mozilla Firefox 10+(recommend 14.0+)
    • Apple Safari 4+(recommend 5.0+)
    • Internet Explorer 7+ (recommend 9.0+)

    UC Recruit has also been reported to work well on the Apple iPad using the Safari browser.

  • Granting Access

    The Recruit Administrator establishes access to UC Recruit using the Enterprise Access Control System (EACS) for the following roles after staff have completed UC Recruit Training:

    • Recruit Analyst (Department and College/School level access)
    • Equity Advisor (College/School level access)

    Access to UC Recruit for Search Committee roles are granted by the Recruit Analyst for each Recruitment as appropriate. Please contact your Organization's UC Recruit Representative regarding access questions for search committee roles.

    To login to the UC Recruit PRODUCTION site, visit https://aprecruit.ucr.edu/ after your department has granted you access.

    To login to the UC Recruit system TRAINING site, click on this link.

    Click here for UC Recruit Training Materials.

    For questions, send an email to aprecruit.ucr.edu.