Chair’s Letter (Optional) for Appointment Files

In addition to the departmental letter, the chair, at his/her discretion may elect to write a separate letter, known as the chair's letter. Such a letter can be an important part of the file, especially when significant differences of opinion are expressed in the departmental letter and the vote is not unanimously positive.

The chair's letter is a confidential document (See APM 160-20-b-1-b) and should be forwarded to the dean's office and not retained in the department. The chair's letter is prepared AFTER the departmental recommendation has been finalized.